Guidelines for Scheduling and Hosting Seal Indiana


• The school nurse or site would need to determine the need in their community for us to host a visit to provide preventive services. Preferably to host a site there should be at least 12 children 6 years of age and older.

• Talk or meet with the SEAL INDIANA (SI) program manager, who will suggest available dates for a school visit.

• Determine best date (or dates) with school principal/teachers or other administrators.

• Schedule date/s with SEAL INDIANA program manager.

• If possible, provide information on school enrollment, hours of operation, and location inside school to set up a temporary dental clinic. Seal Indiana will ship the requested number of parental consents, with confirmation of the date/s of visit, and email publicity for area papers and/or school website.

• Distribute SEAL INDIANA parental consents to each child and request a timely return by parents. Ideally, distribution should occur 4-6 weeks before the visit.

• Collect the consents and organize by classroom for ease in serving children during the SEAL INDIANA visit. Program manager will call you for numbers approximately 2 weeks before visit. If by this date the number of children is less than 12 the visit date will need to be re-scheduled.

• On the day of the visit, give parental consents to SEAL INDIANA site coordinator, who will organize all paperwork for the dental team.

• If possible, provide a brief orientation to the school for the IUSD dental students so they will have a better understanding of the children they will be serving. The students will have already researched demographics about your area.

• If possible—or with assistance of a school volunteer—escort younger children to and from their classrooms. It’s highly recommended for young children to wear a nametag to assure proper identification by the school volunteer and SEAL INDIANA staff and students.

• Upon completion of treatment, each child will receive a “dental report paper” for their parent/guardian.

• Following the SEAL INDIANA visit, you will receive a summary from us, with information on the number of children examined, sealants placed, fluoride varnish treatments, children with untreated dental decay, and the value of services provided under grants. You will also be asked to evaluate the service provided by SEAL INDIANA and schedule a return visit.